Instructions to Authors

HJOG is the official scientific journal of the Hellenic Society of Obstetrics and Gynecology. Its main objective is to publish original articles, reviews and case reports on diseases of the genital system. HJOG is also concerned in the continuous education of the obstetricians and gynecologists and aims at promoting the science of obstetrics and gynecology. The journal publishes papers, which concern clinical research and scientific achievements. It also welcomes clinical investigations as well as basic and applied laboratory research; new data and recent developments of interest are also welcomed. Papers published in another journal are not accepted.

 

 

Submission of Papers

General Information

The official language of HJOG is English. Authors whose native language is not English will have their manuscripts proofread by a native English speaker prior to submission.

All the authors are jointly responsible for the contents of the paper and sign together the Authorship Responsibility, Financial Disclosure and Acknowledgment form. The list of authors should not exceed six, otherwise the participation of those exceeding the above numbers should be justified accordingly. 

 

The following should be included in the case of clinical studies:

The authors should state that the research was conducted according to the principles as have set forth by the Helsinki Declaration of 1975.

In the studies that involve human subjects, a statement-approval from the appropriate human ethics committee or scientific committee of the centre should be obtained and this should be stated in the manuscript.

A statement approval of the competent scientific committee of the centre in which the research work was carried out, pertaining to the protocol of the perspective studies, should be included.

In the case of the experimental studies on animals a statement should be made that the paper has adhered to the international guidelines for research involving animals, which has been recommended by the WHO, stating that “all research on animals was conducted in accordance with guidelines tendered by international law”.

 

Copyright Transfer

Papers published in HJOG constitute copyright ownership of the manuscript to the Hellenic Society of Obstetrics and Gynecology (HSOG). Thus any reproduction and/or copying of submitted manuscript is allowed only after consent of the Editor of the Journal.

 

Procedure

The corresponding author is informed for receipt of the manuscript and number of registration. The manuscripts are first checked whether they have been written and submitted according to the instructions of the journal (instructions to authors). Manuscripts which do not meet the requirements are returned to the corresponding author with instructions for due corrections.

The final decision for acceptance of the manuscript lies on the Editorial Board that decides for approval, or return of manuscript for supplementary information, and subsequently decision for       re-approval or final rejection of the manuscript. As soon as the paper is accepted and has been allotted final publication, a proof is dispatched to the authors for final checking.

 

Article types

Reviews: maximum 4,000 words, 50 references, 6 tables or figures, Abstract up to 300 words.

Original Articles: maximum 3,000 words, 30 references, 6 tables or 6 figures, Abstract up to 200 words.

Case Reports: maximum 1,500 words, 10 references and 6 tables or figures, Abstract up to 100 words.

Letter to the Editor: maximum 600 words, 5 references,1 table or figure.

 

Article structure

Divide your article into clearly defined sections. Any subsection may be given a brief heading. Each heading should appear on its own separate line.

IntroductionState the objectives of the work and provide an adequate background, avoiding a detailed literature survey or a summary of the results.

Material and Methods: Provide sufficient detail to allow the work to be reproduced. Methods already published should be indicated by a reference: only relevant modifications should be described. Statistical methods should be included in the Material and Methods section.

Results: Results should be clear and concise.

Discussion: This should explore the significance of the results of the work, not repeat them. Avoid extensive citations and discussion of published literature.

Conclusions: The main conclusions of the study may be presented in a short conclusions section, which may stand alone, or form a subsection of the Discussion section.

 

Title page information

Title: Concise and informative. Titles are often used in information-retrieval systems. Avoid abbreviations and formulae where possible.

Author names and affiliations: Where the family name may be ambiguous (e.g., a double name), please indicate this clearly. Present the authors' affiliation addresses (where the actual work was done) below the names. Indicate all affiliations with a lower-case superscript letter immediately after the author's name and in front of the appropriate address. Provide the full postal address of each affiliation, including the country name and the e-mail address of each author.

Corresponding author: Clearly indicate who will handle correspondence at all stages of refereeing and publication. Ensure that phone numbers (with country and area code) are provided in addition to the e-mail address and the complete postal address. Contact details must be kept up to date by the corresponding author.

Abstract: A concise and factual abstract is required. An abstract is often presented separately from the article, so it must be able to stand alone. For this reason, references should be avoided. Also, non-standard or uncommon abbreviations should be avoided, but if essential they must be defined at their first mention in the abstract itself. Abstracts should be structured to include items of Introduction, Material and Methods, Results and Conclusions.

Keywords: Immediately after the abstract, provide a maximum of 6 keywords, using American spelling and avoiding general and plural terms and multiple concepts (avoid, for example, 'and', 'of'). Be spa-ring with abbreviations: only abbreviations firmly established in the field may be eligible. These keywords will be used for indexing purposes.

 

Abbreviations

In the main text, abbreviation should be detailed at their first mention. Ensure consistency of abbreviations throughout the article.

 

Acknowledgements

Collate acknowledgements in a separate section at the end of the article before the references. List here those individuals who provided assistance during the research.

 

Math formulae

Present simple formulae in the line of normal text where possible and use the solidus (/) instead of a horizontal line for small fractional terms, e.g., X/Y. In principle, variables are to be presented in italics. Number consecutively any equations that have to be displayed separately from the text (if referred to explicitly in the text).

 

Footnotes

Footnotes should be used sparingly. Number them consecutively throughout the article, using superscript Arabic numbers. Many word processors build footnotes into the text, and this feature may be used. Should this not be the case, indicate the position of footnotes in the text and present the footnotes themselves separately at the end of the article. Do not include footnotes in the reference list.

Table footnotes indicate each footnote in a table with a superscript lowercase letter.

 

Image manipulation

Whilst it is accepted that authors sometimes need to manipulate images for clarity, manipulation for purposes of deception or fraud will be seen as scientific ethical abuse and will be dealt with accordingly. For graphical images, this journal is applying the following policy: no specific feature within an image may be enhanced, obscured, moved, removed, or introduced. Adjustments of brightness, contrast, or color balance are acceptable if and as long as they do not obscure or eliminate any information present in the original.

 

Electronic artwork

General points

Make sure you use uniform lettering and sizing of your original artwork.

Embed the used fonts if the application provides that option.

Aim to use the following fonts in your illustrations: Times New Roman, 12.

Number the illustrations according to their sequence in the text.

Use a logical naming convention for your artwork files.

Provide captions to illustrations separately. Size the illustrations close to the desired dimensions of the printed version.

Submit each illustration as a separate file.

 

Formats

If your electronic artwork is created in a Microsoft Office application (Word, PowerPoint, Excel) then please supply 'as is' in the native document format.

Regardless of the application used other than Microsoft Office, when your electronic artwork is finalized, please 'Save as' or convert the images to one of the following formats (note the resolution requirements for line drawings, halftones, and line/halftone combinations given below): PDF or JPEG. Keep to a minimum of 300 dpi Vector drawings, embed all used fonts.

 

Please do not:

Supply files that are optimized for screen use (e.g., GIF, BMP, PICT, WPG); these typically have a low number of pixels and limited set of colors;

Supply files that are too low in resolution;

Submit graphics that are disproportionately large for the content.

 

Figure legends

Ensure that each illustration has a legend. Supply legends separately, not attached to the figure. A legend should comprise a brief title (not on the figure itself) and a description of the illustration. Keep text in the illustrations themselves to a minimum but explain all symbols and abbreviations used. Legends should be sent separately.

 

Tables

Number tables consecutively in accordance with their appearance in the text. Avoid vertical rules. Be sparing in the use of tables and ensure that the data presented in tables do not duplicate results described elsewhere in the article.

 

References

Citation in text

Please ensure that every reference cited in the text is also present in the reference list. Unpublished results and personal communications are not recommended in the reference list, but may be mentioned in the text. If these references are included in the reference list they should follow the standard reference style of the journal and should include a substitution of the publication date with either 'Unpublished results' or 'Personal communication'. Citation of a reference as 'in press' implies that the item has been accepted for publication

 

Web references

As a minimum, the full URL should be given and the date when the reference was last accessed. Any further information, if known (DOI, author names, dates, reference to a source publication, etc.), should also be given. Web references will be included in the reference list.

 

Reference style

Text: Indicate references by number(s) in square brackets in line with the text. For up to six authors, all should be listed; for more than six authors, only the first three should be listed followed by "et al".

List: Number the references in the list in the order in which they appear in the text. Note shortened form for last page number, e.g., 151-9.

Reference to a journal publicationVan der Geer J, Hanraads JAJ, Lupton RA. The art of writing a scientific article. J SciCommun 2000;163:51–9.

Reference to a bookStrunk Jr W, White EB. The elements of style. 3rd ed. New York: Macmillan; 1979.

Reference to a chapter in a bookMettam GR, Adams LB. How to prepare an electronic version of your article. In: Jones BS, Smith RZ, editors. Introduction to the electronic age, New York: E-Publishing Inc; 1999, p. 281–304.

For further details you are referred to "Uniform Requirements for Manuscripts submitted to Biomedical Journals"(J Am Med Assoc 1997;277:927-934)-(see also http://www.nlm.nih.gov/bsd/uniform_requirements.html).